Recital Information, Policies, and Forms
|Recitals for fall and spring semesters: Please reserve Cook Recital Hall by following the scheduling timeline below. Recitals may be scheduled after these dates on a space-available basis|
|Scheduling Timeline||Academic Year|
|Chamber Ensembles||Starting March for following year|
|Faculty/Guest Recitals||Starting early April|
|DMA or MM Required||Starting early May|
|Beginning spring semester Finals Week for the following year; continuing through semesters|
- Faculty and guest recital contract information and form/contract
- Guest lecture and master class recital contract
- Ensemble (student) and studio recital contract
- Faculty, Guest Artist cancellation form
General Policies for All Recitals
- Student recitals may be performed in Cook Recital Hall (or, in some instances, 103 Music Practice Building). Indicate your room preference on the Student Recital contract or, for faculty, go to Faculty and Guest recital contract information and form
- Student recital dates must be submitted with the approval of the appropriate faculty instructor.
- Graduate students only: once scheduled, required graduate recital dates will not be changed without permission from the major professor and the Graduate Associate Director; cancellations must follow the guidelines of the Graduate Committee.
- Due to heavy facility use, please schedule your recital as far ahead of time as possible.
- Student recitals may be scheduled Monday through Friday at 6:00 p.m. and 8:00 p.m., Saturday and Sunday at noon, 2:00 p.m., 4:00 p.m., 6:00 p.m. and 8:00 p.m.
- Anyone canceling a recital may not be allowed to reschedule until the following semester.
- All required/graded graduate recitals must be professionally recorded. Contact Recording Services in 226 Music Building as soon as you have your room confirmed.
- The Green Room is available 30 minutes before your recital for warm-up purposes. Check out a Green Room key from the main office. The room may need to be shared by more than one person.
- Following your recital, you must be sure that:
- The hall or room is cleaned and secured (doors locked and completely closed).
- Keyboard instruments are covered and secured.
- Tables and other equipment and supplies are returned to the correct place.
- All lights are turned off.
- Any reception area is cleaned and trash placed in the courtyard dumpster.
Scheduling a Recital
- Review the Venue Calendars site or visit the Main Office for assistance before submitting a room request via the WebCheckout Patron Portal to determine which spaces are available at the specific time and date. Choose a date for your recital that can be attended by all involved. Avoid scheduling your recital in conflict with MSU ensembles, faculty recitals, or other concerts. Complete the appropriate recital/performance contract.
- You will receive confirmation of the date, place, and time by e-mail. Check the website to confirm that your recital appears on the updated schedule. Contact Lynne Funk (firstname.lastname@example.org) if you do not receive confirmation within 2-4 business days of submitting the request.
- A completed contract must be submitted to Lynne Funk (email@example.com) in the Main Office, 102 Music Building within 5 business days of submitting a scheduling “hold” for a recital time, or the “hold” may be canceled. Keep a copy of the contract for your records.
- A recital involving a large or complicated set-up may be allowed extra time on the day of the performance. Contact Lynne Funk (firstname.lastname@example.org) at least a week in advance of recital to see if extra set-up time may added to the schedule.
- Review the Venue Calendars site or visit the Main Office for assistance before submitting a room request via the WebCheckout Patron Portal after you receive confirmation for recital date, time, and location but no more than 14 days in advance of recital date.
- Cook Recital Hall are not to be used for general practice; these are for performances and dress rehearsals.
For required masters & doctoral recitals, you may reserve the performance venue for up to four (4) total hours for rehearsals. Two (2) hours upon submitting the completed contract; two (2) additional hours upon successfully completing the pre-recital hearing.
For non-required recitals, you may reserve the performance venue for up to one (1) hour for rehearsals once you are within 14 days of your recital date.
One additional hour within 24 hours of the performance date may be scheduled if space is available.
Dress rehearsals in Cook recital halls may not be scheduled during standard student recital times: Mon-Fri 5:30-9:30 p.m. and Sat-Sun 11:30 a.m.-9:30 p.m. This policy will be waived if the request for a dress rehearsal is submitted within 10 business days of the rehearsal date. Under normal circumstances, dress rehearsals are not allowed during standard student recital times, but this policy may be waived if the request for a dress rehearsal is submitted within 10 business of the rehearsal date.
- Please review the Key Policies for more information.
- Please review the Student Programs policy for more information.
- Complete the Faculty Program Template and submit it via e-mail to email@example.com at least two weeks before your performance date.
- Proofs of the program should be available within 2-4 business days of submission. Please make any corrections to your program and return to the main office.
- Programs may be picked up in 102 Music Building the day before the recital on weekdays between 8:00 a.m. and 5:00 p.m. or by 4:45 p.m. on the Friday preceding any weekend performance.
- The Main Office staff will post your program in the display boards in the Music and Music Practice Buildings prior to your performance.
If you already have a recording, you can upload it to MSU’s free online storage resource File Depot. See PDF for instrucitons.
- Fill out a Recording Services Form (available online or in 226 Music Building) as soon as your recital date and time are confirmed.
- Recording Services cannot guarantee that staff will be available to record your performance with less than three weeks' notice.
- NOTE: All graduate recitals must be professionally recorded.
- Recital recordings are charged to the individual performer; they cannot be charged to a department account. Ensemble performances are recorded at no charge.
Keyboard Instruments and Equipment
- Students are responsible for their own stage set-up, lighting, stage crew, and ushers. Special requests for multiple pianos, harpsichord or organ must be made at least 10 business days in advance. Refer to details on the Student Recital Scheduling Contract and in the published Piano Use Policy.