Services and Resources: Forms/Policies

Recital Information and Policies

Recitals for Fall and Spring Semesters: Please reserve Hart Recital Hall or the Auditorium for any recital you are planning for the Fall and Spring semesters following the scheduling timeline. Recitals may be scheduled after these dates on a space available basis.
Scheduling Timeline	Academic Year
Chamber Ensembles	Starting March for following year
Faculty/Guest Recitals	Starting early April
DMA or MM Required	Starting mid April
Any other	Beginning Spring Semester Finals Week for following year; continuing through semesters.

Policies for All Recitals

General Policies

1. Recitals may be performed in the Music Auditorium or Hart Recital Hall (or in some instances, Room 103 Music Practice Building). Indicate your room preference on the STUDENT RECITAL SCHEDULING CONTRACT or FACULTY/GUEST ARTIST/ENSEMBLE RECITAL RESERVATION CONTRACT. Student recital dates must be submitted with the approval of the appropriate faculty instructor. Once scheduled, required graduate recital dates will not be changed without permission from the major professor and the Graduate Associate Director. Anyone canceling a recital may not be allowed to reschedule until the following semester. Due to heavy facility use, please schedule your recital as soon as possible.
   
2. Student recitals may be scheduled Monday through Friday at 6:00 p.m. and 8:00 p.m., Saturday and Sunday at noon, 2, 4, 6 and 8 p.m. NOTE: All required/graded graduate recitals must be professionally recorded. Contact Recording Services (226 MB) as soon as you have your room confirmed.
   
3. The Green Room, Room 110 Music Building, is available ½ hour before your recital for warm-up purposes.
   
4. Following your recital, you must be sure
   
   1. Hall or room is cleaned and secured,
   2. Keyboard instruments are covered,
   3. Tables and other equipment and supplies are returned to the correct place,
   4. All lights are turned off, and
   5. Any reception area is cleaned and trash placed in the courtyard dumpster.

Scheduling a Recital

1. Print and fill out the STUDENT RECITAL SCHEDULING CONTRACT or the FACULTY/GUEST ARTIST/ENSEMBLE RECITAL RESERVATION CONTRACT to reserve facilities for your recital. Review the MSU Web Scheduling site before submitting your form to determine what rooms are available. Choose a date for your recital that can be attended by all involved. Avoid scheduling your recital in conflict with MSU ensembles, faculty recitals, or other concerts.
2. Students submit the contract, signed by a faculty member, to Room 253 Music Building for scheduling. Keep a copy for your records.
3. You will receive confirmation of the date, place, and time by e-mail. Check the website to confirm that your recital appears on the updated schedule. Recitals are scheduled on priority basis: faculty, required graduate student, required undergraduate, non-required. Contact Chris Kaye if you do not receive confirmation at (517) 432-8344.

1. Schedule your rehearsals in person in Room 253 Music Building, or email Chris Kaye, kaye@msu.edu.
2. The Auditorium and Hart Recital Hall are not to be used for general practice; these are for performances and dress rehearsals.
3. For required doctoral recitals, you may reserve the performance venue for up to five hours for rehearsals.
4. For required masters recitals, you may reserve the performance venue for up to three hours for rehearsals.
5. For non-required recitals, you may reserve the performance venue for up to two hours for rehearsals.
6. One additional hour within 24 hours of the performance date may be scheduled if space is available.
7. A recital involving a large or complicated set-up may be allowed extra time on the day of the performance. Contact Chris Kaye in 253 Music Building to get your set-up time added to the schedule.

Keys for Performance Venues

1. The Main Office staff in Room 102 is available to open the room (and piano, if necessary) during regular business hours (8-12 and 1-5).
2. For rehearsals and performances during non-business hours, sign out the room key and grand piano key (if necessary) for a $20 security deposit the day before you are scheduled to use the room or for weekend use by 4:45 p.m. Friday. Keys will not be issued until the deposit is paid.
3. The Green Room key may be checked out for an additional $5 security deposit.
4. Keys are to remain with the person to whom they are assigned.
5. Keys must be returned the second business day after use. Keys may be returned to Room 102 either in person or in the mail slot in the door. You will forfeit your deposit if the keys are not returned on time. Your security deposit may be claimed if key(s) are returned to Room 102 Music Building on or before the second business day after recital.

Programs

Students

1. Complete the Recital Program Form at least two weeks before your recital. You may email it to programs@music.msu.edu if you wish.
2. Two-three days after your Recital Program Form has been received by the Main Office, a proof of the program will be available for you to pick up. You will need to have your program approved (signed) by your instructor for a required recital. Please return your corrected, signed program one week before your recital to the Main Office for copying. The Main Office prints 55 recital programs at no cost to the performer; however, the School of Music is not obligated to print programs filed after the due date.
3. A copy of your program will be placed in your advising folder. (NOTE: NASM rules require that a copy of all MSU School of Music programs be kept on file. If your program was not provided by the School of Music, please submit a copy of the program to the main office.)
4. Programs may be picked up in Room 102 the day before the recital on weekdays between 8:00 am and 5:00 pm.
5. We request that no one put posters on the walls or doors. The Main Office will post your program in the display boards in the Music and Music Practice Buildings on the day of your performance. No other posters are permitted.

Faculty

1. Complete the Faculty Program Template (web availability pending) and submit it via e-mail to programs@music.msu.edu at least 2 weeks before your performance date.
2. A sample of your program will be placed in your box 2-3 days after receipt of your program. Please make any corrections to your program and return to the Main Office.
3. Copies of your program will be available the day before your recital. They will also be posted in the display boards of the Music and Music Practice Buildings.

Recording

Students
Fill out a Recording Services Form (available in Room 226 Music Building) as soon as your recital date and time are confirmed. Recording Services cannot guarantee that staff will be available to record your performance with less than three weeks notice. There is a late fee for requests received with less than two weeks notice. Refer to the Recital Recording Policy. NOTE: All graduate recitals must have a professional quality recording made.

Faculty
Recital recordings are charged to the individual performer; they cannot be charged to a department account (ensemble performances are recorded at no charge).

Keyboard Instruments and Equipment

1. Students are responsible for their own stage set-up, lighting, stage crew and ushers.
2. See the piano technicians in Room 315 Music Practice Building or 097 Music Building to make a special request for piano or harpsichord use. Refer to the Piano Use Policy.