Michigan State University

Recital Information and Policies

Recitals for fall and spring semesters: Please reserve Hart Recital Hall or the Music Auditorium by following the scheduling timeline below. Recitals may be scheduled after these dates on a space-available basis.
Scheduling Timeline Academic Year
Chamber Ensembles Starting March for following year
Faculty/Guest Recitals Starting early April
DMA or MM Required Starting mid-April

Any other		 Beginning spring semester Finals Week for the following year; continuing through semesters

Policies for All Recitals

General Policies

  • Recitals may be performed in Hart Recital Hall or the Music Auditorium (or, in some instances, 103 Music Practice Building). Indicate your room preference on the Student Recital Scheduling Contract or the Faculty/Guest Artist/Ensemble Recital Reservation Contract. Student recital dates must be submitted with the approval of the appropriate faculty instructor. Graduate students only: once scheduled, required graduate recital dates will not be changed without permission from the major professor and the Graduate Associate Director; cancellations must follow the guidelines of the Graduate Committee.

  • Due to heavy facility use, please schedule your recital as far ahead of time as possible.
  • Recitals may be scheduled Monday through Friday at 6:00 p.m. and 8:00 p.m., Saturday and Sunday at noon, 2:00 p.m., 4:00 p.m., 6:00 p.m. and 8:00 p.m.

  • Anyone canceling a recital may not be allowed to reschedule until the following semester.
  • All required/graded graduate recitals must be professionally recorded. Contact Recording Services in 226 Music Building as soon as you have your room confirmed.

  • The green room (110 Music Building) is available 30 minutes before your recital for warm-up purposes. Check out a key with a $5 deposit from the main office. The room may need to be shared by more than one person.
  • Following your recital, you must be sure that:

    • The hall or room is cleaned and secured
    • Keyboard instruments are covered and secured
    • Tables and other equipment and supplies are returned to the correct place
    • All lights are turned off
    • Any reception area is cleaned and trash placed in the courtyard dumpster

Scheduling a Recital

  • Print and fill out the Student Recital Scheduling Contract or the Faculty/Guest Artist/Ensemble Recital Reservation Contract. Review the MSU Web Scheduling site before submitting your form to determine what rooms are available. Choose a date for your recital that can be attended by all involved. Avoid scheduling your recital in conflict with MSU ensembles, faculty recitals, or other concerts.
  • Students must submit the contract, signed by a faculty member, to staff in 253 Music Building for scheduling. Keep a copy for your records.
  • You will receive confirmation of the date, place, and time by e-mail. Check the website to confirm that your recital appears on the updated schedule. Recitals are scheduled on the following priority basis: faculty, required graduate student, required undergraduate, non-required. Contact Chris Kaye at (517) 423-8344 if you do not receive confirmation within one week of submitting the contract.

Rehearsals

  • Schedule your rehearsals in person in 253 Music Building or by e-mailing Chris Kaye at kaye@msu.edu no sooner than one month before the recital. Graduate sstudents only: schedule rehearsal times after you have passed your pre-recital hearing.
  • Hart Recital Hall and the Music Auditorium are not to be used for general practice; these are for performances and dress rehearsals.
  • For required doctoral recitals, you may reserve the performance venue for up to five hours for rehearsals.
  • For required masters recitals, you may reserve the performance venue for up to three hours for rehearsals.
  • For non-required recitals, you may reserve the performance venue for up to two hours for rehearsals.
  • One additional hour within 24 hours of the performance date may be scheduled if space is available.
  • A recital involving a large or complicated set-up may be allowed extra time on the day of the performance. Contact Chris Kaye in 253 Music Building to have set-up time added to the schedule.

Keys for Performance Venues

  • The main office staff in 102 Music Building is available to open the room (and piano, if necessary) during regular business hours (8:00 a.m. to noon and 1:00 p.m. to 5:00 p.m.)
  • For rehearsals and performances during non-business hours, sign out the room key and piano key (if necessary) for a $20 security deposit the day before you are scheduled to use the room or for weekend use by 4:45 p.m. Friday. Keys will not be issued until the deposit is paid.
  • The green room key may be checked out for an additional $5 deposit.
  • Keys are to remain with the person to whom they are assigned.
  • Keys must be returned on or before the second business day after use. Keys may be returned to 102 Music Building either in person or in the mail slot in the door. You will forfeit your deposit if the keys are not returned on time.

Printed Programs

Students

  • Complete the Recital Program Form at least two weeks before your recital. You may e-mail it to programs@music.msu.edu if you wish. Use the Student Recital Template as a guide to writing your program.
  • Two or three days after your Recital Program Form has been received by staff in the main office, a proof of the program will be available for you to pick up. If you are giving a required recital, you will need to have your program approved (signed) by your instructor. Please return your corrected, signed program one week before your recital to the main office for copying. The main office prints 55 recital programs at no cost to the performer; however, the College of Music is not obligated to print programs filed after the due date.
  • A copy of your program will be placed in your advising folder.
  • NASM rules require that a copy of all MSU College of Music programs be kept on file. If your program was not provided by the College of Music, please submit a copy of your program to the main office.
  • Programs may be picked up in 102 Music Building the day before the recital on weekdays between 8:00 a.m. and 5:00 p.m.
  • Do not put posters on walls or doors in the college. The main office staff will post your program in the display boards in the Music and Music Practice Buildings on the day of your performance. No other posters are permitted.

Faculty

  • Complete the Faculty Program Template and submit it via e-mail to programs@music.msu.edu at least two weeks before your performance date.
  • A sample of your program will be placed in your mailbox two or three days after receipt of your text. Please make any corrections to your program and return to the main office.
  • Copies of your program will be available the day before your recital. They will also be posted in the display boards of the Music and Music Practice Buildings.

Recording

Students

Fill out a Recording Services Form (available online or in 226 Music Building) as soon as your recital date and time are confirmed. Recording Services cannot guarantee that staff will be available to record your performance with less than three weeks' notice. There is a late fee for requests received with less than two weeks' notice. Refer to the Recording Services Services and Policies and Fees pages. NOTE: All graduate recitals must be professionally recorded.

Faculty

Recital recordings are charged to the individual performer; they cannot be charged to a department account. Ensemble performances are recorded at no charge.


Keyboard Instruments and Equipment

Students are responsible for their own stage set-up, lighting, stage crew, and ushers.

See the piano technicians in 315 Music Practice Building or 97 Music Building to make a special request for piano or harpsichord use. Refer to the Piano Use Policy.

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